The First Relocation Plan to Make in Order Not To Fail in the Office Relocation

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There are so many things to do before the move to the new office is complete. In order to proceed smoothly with this project while performing normal operations, it is necessary to make a plan from an early stage and carefully prepare for it. Here are some things you should know when planning your office relocation.

Purposes to consider when moving offices

What is the purpose of the office relocation? This must be clarified first. In addition to the reason for responding to business expansion and increase in personnel, it also seeks integration of dispersed bases, good access and enhanced IT facilities, earthquake-resistant buildings, and low rent locations ... There will be. In any case, it is important to clarify the purpose of what will be achieved by the relocation of the office. Depending on the purpose, the conditions of the property to be searched for and the facilities to be prepared will also change. As a result of the relocation, perform a sufficient simulation and make a solid relocation plan so that the work environment will not be worse than before, and work efficiency and performance will not deteriorate.
 Flow of office relocation

In order to complete the office relocation without delay, let's understand the series of flow up to the office relocation.

Confirmation of contract details in office

Confirm your current office contract. Be sure to know the cancellation notice period, the amount of deposit refund, and conditions for restoring the original condition.

Office selection

Select the property to move to. Please check and consider the location, facilities, necessary construction details, rent, security deposit, security deposit, and other costs in detail.

Relocation procedures and general affairs

Request a quote from the office relocation company. Check the disposal procedures for waste, the transfer of telephone lines, the transfer of mail, contact with internet providers, and procedures related to leased equipment. You will also need to contact your business partners, create notification documents and transfer greetings.

Office planning

Decide the layout. Request electrical work, interior work, telephone work, LAN work, security work, air conditioning work, etc. These can also be left to the office relocation agent.

Moving work

On the day of moving work, a person will be assigned to each of the old and new offices to open and close the keys and give instructions for work.

Notification to relevant government offices

Don't forget to go to the Legal Affairs Bureau, Tax Office, Prefectural Tax Office, Social Insurance Office, etc.

Restoring the old office

When moving, the office must be returned to the state before moving in. In addition to removing the equipment installed after moving in, you must also clean the walls, ceiling, floor, etc. and repair any repairs.

In addition, if there is a period until the delivery after the restoration, it is recommended that the office be used effectively as a rental space or rental conference room. Even in a short period of time, there is a high possibility that users will appear because rental meeting rooms are originally highly demanded. To rent a room, simply register on the reservation site of the rental conference room / rental space and post the information.

Utilize vacancies in new offices

In the new office, employees and equipment may not be fully prepared for a while, and free space may be created. The utilization rate of the conference room may not be so high yet. If there is such a space or idle time, it can be used as a rental space or rental conference room.

Relocation of the office is very expensive. However, if you make effective use of the resources that accompany the relocation, you can still get some profit. Why not incorporate these ideas into your relocation plan?

It is very important to plan ahead in order not to think that you have failed after moving your office.

If there is a surplus space after the office relocation or there is a space that is not frequently used, why not consider using it as a rental conference room?

Leave it to Spacey as a rental meeting room that can generate revenue.